#Create smart folder in outlook for mac how to#
#Create smart folder in outlook for mac for mac#
#Create smart folder in outlook for mac full#

Example 4 вЂ“ All Messages NOT inside a specific Folder AND which were created by or вЂњ*вЂќ:.`(kMDItemTextContent = вЂњthisвЂќ) || ( (com_microsoft_outlook_author_email_addresses = вЂњ*вЂќ) || (com_microsoft_outlook_author_email_addresses = вЂњ*вЂќ) )` Example 3 вЂ“ All Messages which contain вЂњthisвЂќ AND which were created by or вЂњ*вЂќ:.

`(kMDItemTextContent = вЂњthisвЂќ) & (kMDItemTextContent != вЂњthoseвЂќ)`

Example 2 вЂ“ All Messages which contain вЂњthisвЂќ AND that do not contain вЂњthoseвЂќ:.

`(kMDItemTextContent = вЂњthisвЂќ) || (kMDItemTextContent = вЂњthatвЂќ)`

Example 1 вЂ“ All Messages containing вЂњthisвЂќ OR вЂњthatвЂќ:.

YouвЂ™ll use parenthesis ( )В to separate and group statements. Like any basic programming language, you have to use operators and group expressions in order to get what you want. You can even use them outside Outlook, but IвЂ™ve yet tried to do so. You can do a lot with these but I will leave you with very practical examples to use. These queries are based on a very long list of parameters that you can use to filter out any items, all based on macOSвЂs Spotlight search syntax. If you want these features please visit MicrosoftвЂ™s site at uservoice, itвЂ™s where they are actively looking for features requested by everyday users:

#Create smart folder in outlook for mac for mac#

The latest (June 2017) Outlook for Mac release now supports adding folders to a Favorite list, which is at the top, but Smart Folders cannot be added as a Favorite.

You wonвЂ™t see any badges for unread e-mails.

The Smart Folders group is the last on the left hand side folder list, and it cannot be placed manually on the list.

It is available in the вЂњ SearchвЂќ ribbon > вЂњ AdvancedвЂќ > filter dropdown > вЂњ RAW QueryвЂњ, the last option (itвЂ™s selected in the image below and although itвЂ™s not in English, it is in the same position): Inconveniences of Smart FoldersДЄt the time of writing this, there are some inconveniences with these Smart Folders:

#Create smart folder in outlook for mac how to#

HereвЂ™s an example of using these search filtersД«ut we digress вЂ“ hereвЂ™s where how to start using RAW Queries.

These folders are essentially saved Searches вЂ“ in fact, thatвЂ™s one way you can create one: just start a search and on the far right part of the ribbon youвЂ™ll find an option to save the Search.ДЇor basic searches, the options presented in the Ribbon are mostly straightforward, but youвЂ™ll soon figure out that itвЂ™s missing very important features: one being the ability to select a вЂњORвЂќ statement between the selected filters. If you have a lot of e-mails or rely on having e-mail subfolders for organisation, you might want to delve into Smart Folders.

#Create smart folder in outlook for mac full#

In this article youвЂ™ll learn about Smart Folders and using RAW Query for creating them, and at the bottom youвЂ™ll also find a full list of the available parameters available to be used. ItвЂ™s not perfect, as it is not customisable: you only get universal folders for all the Inboxes, Sent Items, Deleted Items and Drafts, all of which should be enough for many users. A feature that many users were expecting for a long-time now, present in other e-mail clients, but not Outlook. The most recent versions of Outlook for Mac now feature Universal Folders for multiple e-mail account aggregation.